After installing Plex and signing up, you have an account and user created by default. There is a difference between your Plex account and your Plex user. Your Plex account is how servers are registered to you and is what you sign in to Plex.tv with. Plex also supports local users (with Plex Pass subscription) in addition to Plex.tv accounts.
NOTE: This feature requires the Plex Server Admin to have an active Plex Pass subscription.
A local user is created with no restrictions on settings or Libraries on each Plex server you create that is based on your Plex Account Username.. This is the only user on servers after installation. You can, however, create other local accounts. These other accounts can simply be unrestricted users that have full access to all content or they can be accounts with only some Libraries available. If you have multiple users for your Plex server, setting up separate accounts can be useful for Parental controls, separate tracking of what has been watched already, and to ensure Server settings cannot be changed by anyone other than the server owner. You can have up to 15 local users in addition to the Plex server admin.
Creating Local Users
To view and create local users on your Plex server, click on the user icon in the top right and then click on users. From here you can see any users that have been created on your server and manage them.
There is also an option to view your Plex Friends which will be covered later in this guide. Here you can see I have 3 users on my Plex. The one with the small golden crown is my account and is to show the server owner.
1. To create a new account on your server, simply click ‘Add user’.
2. For local users, select ‘Create a Managed User’.
4. By default the new user will have access to all your Libraries. Uncheck the ‘All Libraries’ box if you only want to share some or specific Libraries with the new user. I’m going to choose only to share a few of my Libraries with the new user. On the left you can see all your servers and you can choose to share different media from each of your servers if you have more than one.
Once added, you can set a pin on the account for added security. Click on the lock from the User dashboard to do this. Type in four numbers, then click Save. The lock will then change to closed and green to show there is a pin on the account.
Editing or Removing a Local User
To remove or edit a local user, simply click the appropriate button next to their name on the Users dashboard. The edit user button is the one that looks like a small pencil. The remove button is the red X. Clicking Edit will bring up the same page from user creation that lets you choose which Libraries, Servers, and extra Features/Restrictions to allow. Removing a User will require confirmation, but then instantly deletes the user and removes their history from the server.
Another option Plex has is to enable a Guest Account. The guest account is essentially a managed user that cannot have a pin to lock their account. You can enable the Guest user by clicking ‘Enable Guest’ on the Users dashboard. Once created you can click the edit button on the guest account to set restrictions on Libraries and features, the same as any other Managed user.
Plex has many users and is growing all the time. It may happen that you want to share your Plex Libraries with your friends or family that have their own Plex servers. You can then invite them to share Plex servers with you and choose which Libraries and/or servers to share with them. If it is a friend or family member that you trust (or that trusts you), you can also share your Plex Home with them or they with you which can enable even greater integration.
Inviting a Plex Friend to Share Libraries/Servers
To invite another Plex user to share Plex Libraries and/or Servers, simply go to the Users Dashboard and click on the ‘Friends’ option on the left. From here you can see all your Plex friends that you are currently sharing with and any pending invites from those that have not yet accepted and when the invite was sent.
To invite a new Plex friend, simply click ‘Invite Friend’ on this page. Enter their Plex Username or their email address. Then, just like with Managed Users, select the Libraries, Servers, and Restrictions you’d like to apply. Finally, click Invite and an email will be sent to the address entered (or to their registered email address if you entered their username). If they are not current Plex users, they can register for an account when they accept the invite. As mentioned, you can then see the invite under the ‘Pending’ section until they accept.
If a Plex friend is also sharing Libraries with you, you can see that on this dashboard as well.
Plex is available on many different devices. From the Web App, to android and iOS apps, to NAS devices, to Smart TVs, Plex is just about everywhere these days (there’s even an Amazon Alexa Skill!). As such, you will very likely access Plex from more than one location and device as you add media to your server. To manage these devices, Plex has a ‘Devices’ tab under settings to let you see everywhere you’ve signed in from and all your current servers.
Here you can see I’ve recently accessed Plex from two different Windows computers using the Chrome Web. I also have two different Plex Servers, both running Linux and running different versions of Plex. If you want to revoke access to your Plex to any of these devices, simply click the red X to remove it. If you believe there may be unauthorized access to your Plex server, check here to see what devices have been connecting and when.
Sources / Resources
Once again, Plex has excellent documentation at their support site. Check their for more information.